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Subcontracts Administrator. Job in Frederick FOX8 Jobs

Frederick, Maryland
Job Type
10 Jun 2022

Subcontracts Administrator

Job ID: req2723
Employee Type: exempt full-time
Division: Contracts & Acquisitions
Facility: Frederick: Ft Detrick
Location: PO Box B, Frederick, MD 21702 USA

The Frederick National Laboratory is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI) and operated by Leidos Biomedical Research, Inc. The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.

Position Overview:


The Contracts and Acquisitions (C&A) directorate provides all contract management, export control, purchasing, subcontracting, receiving, warehousing, distribution, and transportation services in support of the Frederick National Laboratory for Cancer Research (FNLCR) operations including NCI-Bethesda, National Institute of Allergy and Infectious Diseases (NIAID) and other institutes.


  • Responsible for cradle to grave subcontract administration from solicitation planning through close-out including solicitation development, source selection, cost or price analysis, negotiation, administration, and interface with Offerors and Subcontractors maintaining the integrity of the process for assigned projects
  • Development of subcontract solicitation and RFP packages, to include the review of statements of work, requirements, and funding documentation for completeness
  • Work closely with and provide acquisitions advice and guidance to the Technical Project Management Team, and maintain electronic and paper documentation
  • Participate in and provide guidance in subcontract terms and conditions negotiations ensuring applicable considerations are incorporated into the subcontract in accordance with government regulations and company policy
  • Prepare and examine subcontract documents prior to submitting for approval to ensure they are FAR and company compliant and that all terms are in accordance with those agreed upon; prepare acquisition summaries for documentation of acquisition processes
  • Prepare justifications, notifications, and request government approvals as required for work under a prime contract
  • Responsible for entering all solicitation, RFP, and contract information into subcontract management and accounting systems
  • Update and maintain internal reporting and databases as may be require


  • Possession of bachelor's degree in an acquisitions, business, or finance field from an accredited college/university according to the Council for Higher Education Accreditation (CHEA) or four (4) years relevant procurement or purchasing experience in lieu of degree. Foreign degrees must be evaluated for U.S. equivalency
  • Contracting or related experience is required
  • Strong negotiation skills and the ability to use in the completion of tasks
  • Basic knowledge of the FAR and other government regulations, policies and procedures and ability to use in completion of responsibilities
  • Ability to gather and summarize data, prepare reports, arrange meetings, schedule work
  • Ability to independently prioritize and complete multiple tasks/projects on time
  • Ability to manage a variety of subcontract types, interfacing with internal customers, other functional support staff, and suppliers
  • Strong attention to detail and problem-solving skills, strong time management skills and the ability to prioritize work
  • Ability to stay on task and be team-oriented, analytical, organized, detail-oriented, self-motivated and ability to multi-task is essential
  • Demonstrated ability to work as a strong contributor in a team environment and able to interact with all levels of management and staff
  • Outstanding interpersonal skills is a must (both written and oral) with innate ability to professionally address and resolve issues
  • Proficiency in Microsoft Office Suite (Word, Excel, etc.)
  • Ability to obtain and maintain a security clearance


  • A minimum of 2 years of contracting experience
  • Knowledge of and ability to use an ERP Accounting system at an intermediate level
  • Knowledge of and ability to use SharePoint at an intermediate level

Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)

As directed by Executive Order 14042: Ensuring Adequate COVID Safety Protocols for Federal Contractors, effective December 8, 2021, Frederick National Laboratory (FNL) will require employees of Leidos Biomedical Research (LBR) and all newly hired employees before their start date, in the United States, to be fully vaccinated or have a qualified exemption.

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