Senior Director of Facilities & Construction Management - Temporary Position. Job in New York FOX8 Jobs

  • Job Reference: 425340163-2
  • Date Posted: 17 November 2021
  • Recruiter: Volunteers of America Greater New York
  • Location: New York
  • Salary: On Application
  • Sector: Construction
  • Job Type: Permanent

Job Description

About Us:

Volunteers of America-Greater New York (VOA-GNY) is an anti-poverty organization that seeks to end homelessness in the New York metropolitan area by the year 2050. We focus our continuum of care to address the most prevalent causes of homelessness: (1) lack of affordable housing; (2) unmet health needs, including but not limited to mental health and substance use; and (3) lack of jobs that create wealth. In each of these areas we strive to incorporate strategies that address issues of racial equity. We know that our clients are confronting longstanding barriers to accessing quality housing, healthcare, and employment. Our programs are designed to ensure that our clients do not have to face these challenges alone.

Now in our second century of serving those in need, VOA-GNY understands what it takes to heal families and individuals who are in crisis and have experienced trauma. We operate and provide services in emergency shelters, transitional housing, and permanent supportive housing for close to 11,000 men, women and children through 65 programs located in New York City, Northern New Jersey, and Westchester annually. We are one of the largest providers of services to families and individuals experiencing homelessness in the Greater New York area, serving survivors of domestic violence, people living with HIV/AIDS, veterans, and others who have behavioral health or substance use needs. Many of VOA-Greater New York's programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC.

'Successful applicants must be vaccinated for COVID-19 before their start date with VOA-GNY, unless you have been approved by VOA-GNY for a medical or religious exception to this requirement.'

Position: Senior Director of Facilities & Construction Management (ADM117)


Works to ensure the success of the Real Estate Department by working with the VP of Real Estate, property management personnel, and building maintenance and repair managers to coordinate and drive efforts for the development of plans for facility infrastructure upgrades, equipment replacements and building modifications to ensure facilities are maintained and operating at optimal efficiency and effectiveness and are in compliance with all local, state, and federal regulatory and inspection requirements. Serves on the agency's design/development teams for all new construction projects and provides coordination, administrative, and management oversight of all new and major renovation projects in construction for the agency.

Minimum Qualifications:

Bachelor's degree and ten years of related experience, including three years in a managerial capacity, or satisfactory combination of education and experience. Requires FDNY Fire Safety Director License or equivalent. Candidate must demonstrate experience managing large complex projects and completing jobs on schedule and on budget. Requires proficiency in building and project management, safety planning, emergency response, and OSHA adherence.

Required Competencies:

1. A thorough understanding of all critical building structural components and systems (MEP) including all aspects of power plant maintenance, and a good working knowledge of turbines, generators, boilers, and instrumentation and controls.

2. Strong verbal and written communications skills, and interpersonal skills necessary to supervise nonexempt personnel.

3. Strong ability to present, explain and defend rationale behind actions taken during the course of business in a concise and logical manner before senior management and government personnel.

Supervisory Role:

This position does have supervisory responsibilities.

Principal Responsibilities:

The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.

1. Manage and oversee facility maintenance and inspection of properties on a regular basis; review facility performance and maintenance schedules and reports to ensure preventive and predictive building maintenance procedures are maintained and implemented at each property to meet and exceed all building standards of VOA-GNY and compliance requirements of other regulatory agencies.

2. Provide technical support in the assessment of building maintenance and repair issues, help to identify deficiencies, and work with the Managers of Building Maintenance and Repairs in the development of scopes of work, material specifications, and the preparation of bid packages if the repair work is to be outsourced to third party contractors.

3. Oversee and manage the bid process for outsourced repair jobs, capital improvement projects, and new construction projects in accordance with agency policy and procedures, review, negotiate, and sign off on contract agreements with contractors prior to the legal review by the agency's General Counsel and the execution and authorization by the VP of Real Estate and the President and CEO.

4. Prepare project cost estimates, monitor capital and new construction project budgets, review and approve project change orders and requisitions for payment, prepare and submit monthly progress reports for projects in construction to the VP of Real Estate.

5. Work closely with property management and building maintenance and repair staff to ensure that building violations are cured and removed within the prescribed cure period to avoid all penalties and late fees.

6. In consultation with the VP of Real Estate serve as the primary liaison with regulatory agencies, funders, licensing and accreditation bodies, and VOA-GNY senior management regarding major building maintenance and repair issues.

7. Oversee the development of Building System Operations Manuals for all agency properties, establish the qualifications and training requirements for facility maintenance personnel to operate, maintain, and inspect the building systems at each property, and provide such training as needed.

8. Maintain contract and contractor status databases, service history, violations, and inspection records. Produce management reports.

9. Responsible for promoting spirit of teamwork and productivity among facility maintenance personnel in accordance with VOA-GNY shared values.

10. 10. Perform other related duties as requested.

Expected Results of Principal Responsibilities:

1. Facilities are maintained in a safe and cost-efficient manner, meeting all regulatory requirements.

2. Work orders are handled, safely, promptly and professionally. Supplies and equipment are readily available and accounted for.

3. Capital budget reflects long range maintenance needs of the facility.

4. Construction projects are completed in a timely manner and within budget to the greatest extent possible within the agency's control.

5. Service sector management and staff receive sound advice and can make good property management decisions.

6. VOA-GNY responds to outside organizations, including regulatory agencies promptly and effectively.

7. Operations Manuals are complete, accurate and current. Staff is trained and adheres to proper protocol as outlined resulting in efficient management of the facilities.

8. Computerized tracking of facilities maintenance, repairs, work orders, inventory, safety reports and purchasing ensuring that data s accurate and current.

9. 9. A full complement of well-trained staff is motivated and available.

10. 10. All other related tasks are completed on time and accurately.

Work Environment:

While performing the duties of the job, the employee will be in an office environment and program sites. Activities occur inside and outside.

Physical Demands:

While performing the duties of the job, the employee is regularly required to have visual acuity, talk and hear while communicating with peers and/or vendors. This position requires sitting, standing, bending and walking. The employee must occasionally lift and/or move items up to 50 pounds.

Position Type:

This is a full-time position.

Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.

Other details

  • Job Family : Director
  • Pay Type : Salary