Legal/OEC Administrative Assistant III. Job in Illinois FOX8 Jobs

  • Job Reference: 425341085-2
  • Date Posted: 17 November 2021
  • Recruiter: Abbott Laboratories
  • Location: Illinois
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent

Job Description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

Our location in Lake Bluff, IL currently has an opportunity for Legal/OEC Administrative Assistant III.


Primary Job Function:
Provides general administrative and project-based support to the Legal/OEC team, including DVPs, attorneys, directors, ECOs, paralegals, as assigned.

Core Job Responsibilities:

  • Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, purchasing systems, document management system, matter management system and employee performance management systems (as applicable).
  • Processes administrative check requests and purchase orders for department.
  • Provides support for department projects, including basic project management, basic research, and drafting communications.
  • Coordinates onboarding of new employees and assists with workspace set-ups.
  • Collaborates with Legal/OEC administrative assistants, and cross-trains on critical tasks as needed.
  • Assists with operational functions, including managing inventory/ordering office supplies, and supporting ad hoc facility-related needs (e.g., maintaining floor plans, facilitating office space assignments/moves).
  • Follows established coverage and back-up support plans to ensure departmental and divisional support needs are fulfilled.
  • Complies with applicable Corporate and Divisional Policies and procedures.

Position Accountability / Scope:

  • Consistently interacts with high-level executives.
  • Working with cross-functional teams in connection with projects and to provide division-wide support
  • Intermediate knowledge and understanding of business processes and requirements.
  • Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
  • Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.


Minimum Education:

  • High School diploma or equivalent. Some college preferred.

Minimum Experience / Training Required:

  • 1-3 years previous admin experience or equivalent.
  • Operates with general instruction and some supervision.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook.
  • Experience with corporate purchasing systems and processes a plus.


At Abbott, you can have a good job that can grow into a great career. We offer:

  • Training and career development, with onboarding programs for new employees and tuition assistance
  • Financial security through competitive compensation, incentives and retirement plans
  • Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
  • Paid time off
  • 401(k) retirement savings with a generous company match
  • The stability of a company with a record of strong financial performance and history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully:

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

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