Executive Assistant. Job in Orlando FOX8 Jobs

  • Job Reference: 425342119-2
  • Date Posted: 17 November 2021
  • Recruiter: Volt
  • Location: Orlando, Florida
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent

Job Description


Volt is seeking an experienced Executive Assistant in the Lake Buena Vista, FL area. Individuals will provide day-to-day administrative support to multiple Directors. This is a busy team environment with heavy calendar and T&E support for Director level individuals, as well as general support for the project team at large. This is a temporary contract for the next 12 months in the Lake Buena Vista, FL area.
Responsibilities:
  • Schedules meetings
  • distributes mail
  • fills catering requests, orders department supplies, takes meeting notes, logs, and fills out forms
  • Manages expense reports, process timesheets
  • Acts as backup for senior managements secretarial functions
  • Manages calendars, screens calls, makes travel arrangements domestic & international, sets up & maintains department filing system, completes & tracks expense reports and purchase requisitions
  • Coordinates & prepares office space for new employees
  • Maintains confidentiality of highly sensitive information
  • Answers department specific questions over telephone and redirects calls
  • Review decks and proofread for spelling accuracy
  • Acts as liaison for managers in department or division
  • Compiles information for department manuals. *Monitors department reports for accuracy
  • Answers or directs complex questions in managements absence. Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously
  • Performs other duties as assigned


Basic Qualifications:
  • Minimum 5 years' experience in an administrative support role
  • Working knowledge of operating office equipment
  • Ability to proactively manage calendar tracking
  • Knowledge of letter and report formatting
  • Strong experience in managing expense reports both domestic & international
  • Extensive knowledge of Software packages including: -Word -Excel -Outlook -PowerPoint -SAP

Preferred Qualifications:
Candidates who have previous Entertainment experience- this individual will be communicating with people at the top tier of the corporation and with high profile people from the entertainment realm.
Required Education:
BA or BS degree OR equivalent work experience
Important Skills to have:
-Important to have strong writing skills
- Strong PowerPoint skills and keynote-will help develop presentation skills
-Needs someone extremely organized and the individual will need to manage a very difficult schedule
-Typically will check in with manager on a daily basis
- Important to be strategic-how do I look forward
Hours:
8:00am to 5:00pm EST
Commitment to Safety

We are taking a responsible approach to creating environments that allow us to do what we do best - entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for U.S. Staff Augmentation/Agency Temporary workers placed on an assignment at any U.S. location unless legally exempt.
Come work for the Happiest Place on Earth!

Job Requirements:
Volt is seeking an experienced Executive Assistant in the Lake Buena Vista, FL area. Individuals will provide day-to-day administrative support to multiple Directors. This is a busy team environment with heavy calendar and T&E support for Director level individuals, as well as general support for the project team at large. This is a temporary contract for the next 12 months in the Lake Buena Vista, FL area. Responsibilities: Schedules meetings distributes mail fills catering requests, orders department supplies, takes meeting notes, logs, and fills out forms Manages expense reports, process timesheets Acts as backup for senior managements secretarial functions Manages calendars, screens calls, makes travel arrangements domestic & international, sets up & maintains department filing system, completes & tracks expense reports and purchase requisitions Coordinates & prepares office space for new employees Maintains confidentiality of highly sensitive information Answers department specific questions over telephone and redirects calls Review decks and proofread for spelling accuracy Acts as liaison for managers in department or division Compiles information for department manuals. *Monitors department reports for accuracy Answers or directs complex questions in managements absence. Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously Performs other duties as assigned Basic Qualifications: Minimum 5 years' experience in an administrative support role Working knowledge of operating office equipment Ability to proactively manage calendar tracking Knowledge of letter and report formatting Strong experience in managing expense reports both domestic & international Extensive knowledge of Software packages including: -Word -Excel -Outlook -PowerPoint -SAP Preferred Qualifications: Candidates who have previous Entertainment experience- this individual will be communicating with people at the top tier of the corporation and with high profile people from the entertainment realm. Required Education: BA or BS degree OR equivalent work experience Important Skills to have: •Important to have strong writing skills • Strong PowerPoint skills and keynote-will help develop presentation skills •Needs someone extremely organized and the individual will need to manage a very difficult schedule •Typically will check in with manager on a daily basis • Important to be strategic-how do I look forward Hours: 8:00am to 5:00pm EST Commitment to Safety We are taking a responsible approach to creating environments that allow us to do what we do best - entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for U.S. Staff Augmentation/Agency Temporary workers placed on an assignment at any U.S. location unless legally exempt. Come work for the Happiest Place on Earth!