Administrative Assistant (Mid-Level, x 2)

  • Job Reference: 425340776-2
  • Date Posted: 17 November 2021
  • Recruiter: STRUTâ„¢Staffing
  • Location: Nashville, Tennessee
  • Salary: $18.75 Per Hour
  • Sector: Administration
  • Job Type: Permanent

Job Description

We need two administrative assistants (1 full-time opening and 1 part-time opening) who can improve any organization, from its office vibe and culture to fulfilling day-to-day objectives. You'll be empowered to develop and prosper with an accelerating tech company while helping streamline operations. This is a well-paying, long-term role; ideally for self-assured individuals who give off an aura of poise, who thrive within interactive environments.

The starting pay rate for both openings is set at $18.75 per hour. Comprehensive benefits are included; healthcare w/ dental coverage along with select paid holidays and 401(k)company matching contributions.

Job Requirements:
You will serve as point of reference for the coding staff when it comes to general administrative inquiries in addition to:
  • Providing general administrative support to teams, such as maintaining calendars and schedules
  • Assisting with drafting, formatting, copy-editing, proofreading, and fact checking memos, reports, presentations, spreadsheets and other documents
  • Tracking invoices for accuracy and payment deadlines. Communicating with bookkeeping company
  • Answering phones, help clients schedule and coordinating necessary sales demo appointments
We're looking for those who:
  • Have two or more years of comparable secretarial or administrative support experience
  • Are meticulously organized, resourceful, detail-oriented, with a friendly focus on customer service
  • Have highly developed interpersonal skills with the capacity to cooperate and build constructive relationships at all levels of interaction
  • Are proficient in computer software including but not limited to, Microsoft Office (Excel, Word and Outlook)
  • Have extensive knowledge of office management systems and procedures
Classification: Direct Hire / long-term:
  • For full-time, you must be available Mon-Fri, 9:00am to 5:30pm.
  • For part-time you must be available Mon + Wed + Fri, 9:00am to 5:15pm.
*Other Responsibilities May Often Include: Updating appointment and location schedules by inputting data. Controlling music in reception area. Scheduling of appointments, maintenance of calendars, preparation of external/internal correspondence. Recognizing and supporting team goals and creating and maintaining positive relationships with team members. Coordinating meetings and receptions, preparation of presentation materials. Managing social media and marketing tasks. Maintaining and keeping front desk tidy and presentable with all necessary material (pens, flyers, catalogs, etc. including screening calls and visitors, resolving routine inquiries).
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