Administrative Assistant III. Job in Washington FOX8 Jobs

  • Job Reference: 425339679-2
  • Date Posted: 17 November 2021
  • Recruiter: Ascent Services Group
  • Location: Washington, Washington DC
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent

Job Description

Administrative Assistant III
Washington, DC
6+ Month Contract

Requirements:
  • High School diploma or equivalent
  • 5+ years of administrative experience and training
  • 2+ years corporate experience
  • Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint
  • Able to work 35-40 hours a week

Summary
  • Seeking an experienced Administrative Assistant to provide support to the Washington DC office of a global medical technology company.
  • Responsibilities include providing front desk coverage and office management, maintaining the common office areas, providing administrative support to the Government Affairs organization, serve as a general resource to Office-based staff, and provide support to visitors.
Responsibilities:
  • Provide front desk telephone and reception coverage during the hours of 8:00 a.m. 5:00 p.m.
  • Maintain public office areas including reception area, kitchens, conference rooms, and copy/work room
  • Manage visitor office and conference room scheduling
  • Pick up and distribute mail; prepare items for mailing/shipping
  • Monitor and order supplies for individuals and shared office spaces including kitchens and copy/work room
  • Provide administrative support to site leader
  • Serve as a general resource to staff, including to assist with resolving computer and handheld device issues by linking with various IT and internal computer support groups
  • Perform various administrative duties including Internet/Intranet research, photocopying/scanning documents, and assisting with preparation of presentation materials
  • As needed, provide limited support to other senior level MDT staff and visiting corporate executives, including Corporate CEO and Senior Management
  • Provide visitor/guest escort for corporate executives, industry and foreign dignitaries, and other external visitors during operating hours
  • Coordinate and arrange catering for internal and external groups
  • Interact with customers, vendors and other callers over the phone to answer routine questions and obtain and/or provide routine information
  • Provide limited travel assistance to employees and guests, including printing boarding passes, scheduling taxis, and providing local area directions and assisting with preparation of expense reports